Privacy Policy

Last Updated: November 11, 2025

1. Introduction

Welcome to the Top 10 Drag Racing Bot ("the Bot"). This Privacy Policy explains how we collect, use, store, and protect your data when you use our Discord bot. By using the Bot, you agree to the collection and use of information in accordance with this policy.

Developer Contact: Available through the Bot's support server or Discord application page.

2. Data We Collect

The Bot collects and stores the following information in a secure PostgreSQL database to provide its core functionality:

• Discord User IDs: Your unique Discord identifier to track your position in racing lists
• Discord Server IDs: Server identifiers to maintain separate racing lists per server
• Usernames/Display Names: To display racers in the leaderboard
• Race Data: Records of race results, including winners, losers, and timestamps
• Callout Information: Active callouts between racers including status (pending_acceptance/accepted), acceptance deadlines, and resolution deadlines
• Defeat Cooldown Data: Timestamps and blocked positions to enforce 24-hour defeat cooldowns after losses
• List Mappings: Channel and list associations for named racing lists
• Command Usage: Information about commands used to operate the Bot
• Position History: Racer positions before and after swaps for accurate cooldown tracking

We do NOT collect: Message content (except commands directed at the Bot), personal information, financial data, or any sensitive information beyond what is necessary for Bot functionality.

3. How We Use Your Data

We use collected data solely to provide and improve the Bot's functionality:

• Managing drag racing lists and positions
• Tracking race history and results
• Enforcing callout rules including acceptance/resolution deadlines
• Implementing defeat cooldown system to prevent immediate re-challenges
• Auto-resolving expired callouts (24-hour acceptance window, 12-hour resolution window)
• Displaying leaderboards with active callouts and defeat cooldown indicators (💧)
• Maintaining persistent auto-updating leaderboard embeds
• Ensuring fair competition through automated enforcement mechanisms

We do NOT:

• Sell, license, or commercialize your data
• Share your data with data brokers, advertising networks, or monetization services
• Use your data for purposes other than Bot functionality
• Access or collect data of users under 13 years of age

4. Data Storage and Retention

• Storage Location: Data is stored securely in a PostgreSQL database with industry-standard encryption
• Storage Method: All racing data, callouts, and defeat cooldowns are stored in a relational database with proper indexing and query optimization
• Storage Duration: Data is retained as long as the Bot is active in your server or until you request deletion
• Security Measures: We implement reasonable security measures including database access controls, parameterized queries to prevent SQL injection, and secure connection protocols
• Data Persistence: Racing lists, callouts, defeat cooldowns, and history are stored persistently across Bot restarts
• Auto-Cleanup: Expired defeat cooldowns (older than 24 hours) are automatically removed from the database

5. Data Sharing

We do NOT share your data with third parties. Your data remains within the Bot's local storage system and is not transmitted to external services, APIs, or databases.

Exception: We may disclose data if required by law or to protect our legal rights.

6. Your Rights

You have the following rights regarding your data:

• Access: You can view your racing position and history using Bot commands
• Deletion: You can remove yourself from racing lists using the /leave command
• Complete Deletion: Server administrators can use /cleardraglist to remove all data for their server
• Data Portability: Contact us to request a copy of your stored data

To request complete deletion of all your data across all servers, please contact us through the Bot's support server.

7. Compliance

• Discord Terms: This Bot complies with Discord's Developer Terms of Service and Developer Policy
• Age Restrictions: In accordance with Discord's Terms of Service, users must be 13 years or older (or the minimum age required by law in your jurisdiction)
• GDPR: If you are located in the European Union, you have rights under the General Data Protection Regulation
• CCPA: California residents have rights under the California Consumer Privacy Act

8. Third-Party Services

The Bot operates through Discord's platform and is subject to Discord's Privacy Policy. Please review Discord's privacy policy at: https://discord.com/privacy

9. Security Breach Notification

In the event of unauthorized access to user data, we will notify affected users and Discord as required by applicable laws and Discord's Developer Terms.

10. Updates to This Policy

We may update this Privacy Policy from time to time. When we do:

• The "Last Updated" date at the top will be revised
• Significant changes will be announced through the Bot's support server
• Continued use of the Bot after changes constitutes acceptance of the updated policy

11. Children's Privacy

The Bot does not knowingly collect data from anyone under 13 years of age. If we discover that we have collected data from a child under 13, we will delete that information immediately. If you believe we have collected data from a child under 13, please contact us.

This Privacy Policy is effective as of the date listed above and applies to all users of the Top 10 Drag Racing Bot.